Vendor Definition

The Vendor Definition page provides you the visibility to monitor all the vendors that are processed in the platform, the current invoice receipt method, associated vendor contacts, invoice approvers, and various account definitions (i.e. status, voice, date, mobile).

If a vendor is not defined or listed on this page, you will not be able to process invoices, generate reports, conduct controls, etc. for that vendor.

Columns available for each Vendor record

Column Name	Description
Country	Displays the country where the vendor is providing the service.
Vendor	Click the Vendor Name to review the vendor details in a pop-up window. Users with configuration access may edit the fields here as well.
Creation Date	This is the date when the vendor was added to the platform.
Status	This shows the vendor’s status (active or inactive).
Logins	Displays the method of getting the invoice. The mail icon indicates receipt via email. The link icon indicates the invoice was downloaded automatically via portal. The hand icon indicates the invoice was entered manually. For example, a scanned image that is not an original PDF and cannot be parsed. Coming soon - EDI invoice receipt method! The red triangle icon lets you know the vendor has not been fully defined.
Logins - Q	Displays the number of user logins available to access the vendor portal. Click the number to display the list of user logins in a pop-up window.
Last Auto-Web (AW)	This is the date an Asignet robot last checked for an invoice. This will only populate if we access invoices via the vendor portal. If the date is highlighted in orange, there is an invoice pending for the account. If the date is highlighted in red, there was a request error in retrieving an invoice for the account.
Invoice Load Type	Shows how the invoice was loaded into the system.
Auto Upload Definition	The definition to upload automatically into the system if the invoice is received by email.
Filtered Accounts	Are there filtered accounts for this vendor? Yes or No. If no, that means all accounts are being processed in the platform. If yes, that means a filtered account is NOT being processed in the platform. You may also click on the value to open a pop-up window to see the full list of accounts.
Voice, Data, DaaS, Mobile	Shows if the vendor is a provider of voice, data, desktop as a service, or mobile services.
LOA	If there is a specific letter of authorization (LOA), a link is available to download a copy.
WKF	Displays the last invoice workflow status.
Send	Displays the workflow send.
Status	Displays the workflow status.
Vendor Account Manager	Displays the number of account managers that have been defined per vendor. The vendor contacts can be used as part of the missing invoice process and various workflows. Click the number to review (or add) the vendor account manager details in a pop-up window.
Invoice Rejected Notify	Coming soon!
Vendor Entitlements	This is the number of people within the company with rights to approve invoices for the vendor. Click the number to review the current approvers in a pop-up window.
Proration BI Without Line	Do any of the accounts have the Cost Allocation Strategy set to “Proration Billing Items (BI) without Line”? Yes or No.
Enable Virtual Account	Is a virtual account enabled? Yes or No. Click the value to review the use of virtual accounts in a pop-up window.
PDF Parser Restriction	Coming Soon!
System Interaction	Click to show internal system commands that have been actioned for the record in a pop-up record.
History	Click the value to see the record history in the platform in a pop-up window.
Has Captcha?	Is there additional Captcha verification required to access any of the vendor’s accounts?
Captcha - Mail	If mail, then yes.
Captcha - Manual	If manual intervention is required, then yes.
Captcha - SMS	If SMS confirmation is required, then yes.
Captcha - Speech	If speech verification is required, then yes.
Browser	What browser type is used to access the portal?