Managing your savings

The Savings Dashboard is how the platform reports on the estimated and realized disputes and recommendations. Each savings item captures key details about the type of savings, along with commentary regarding progress made, and the estimated vs. actual savings. In this module you can:

Navigating the dashboard

What do the saving item statuses mean?

Status	What it means…
Identified	A dispute or savings recommendation has been identified and assigned to a user for action.
Submitted	The savings item has been submitted to the vendor.
Realized	The savings item is complete and savings are confirmed. All savings amounts have been verified and entered in the platform as “realized”.
Declined	The client or vendor has declined the savings item. No further action is taken.
Client Approved	The client has approved the savings item for Asignet to file with the vendor.

How are savings classified in the platform?

Savings Issue Type	Issue Sub-Type
Dispute: money that should have not been charged to your account	Contractual: the savings are rooted in the vendor contract; the vendor must honor the contract rates
Inquiry: research efforts to determine if charges can be avoided or money recovered	Inventory: the savings is based in an inventory audit, like disconnected inventory still billing or active inventory tied to a closed location.
Recommendation: an optimization effort to save money via one-time recovery or ongoing avoidance	Usage: the savings is based on usage optimizations or recovery of invalid fees
	Tariff Dispute: the savings is based on a tariff dispute with the vendor
	Billing Items / Features: the savings is based on a recommendation to change billing features.
	Other

Creating a new savings item

Click New to open a new window to add a dispute.
Fill out the savings item form

Field	Description
Issue Type	Required - is this an Inquiry, Dispute, or Recommendation?
Sub-Type	Optional - further define the type of savings.
Vendor	Required.
Account	Optional.
Issue Date	Required.
Agreement	Optional - the drop down list will generate results based on the contracts that have been entered in the platform.
Invoice Number	Optional.
Description	Required - provide the reason as to why you are creating the saving item.
Monthly Savings	What do you expect to save each month based on this savings item?
Annualized Savings	Annualize the monthly amount.
Estimated Credit	Is there a credit associated with the savings?
Currency	What is the currency of the savings amount? This will auto-populate based on the selected Account.
Vendor ID	The vendor issued tracking ID associated with the savings.

Click Save to apply changes.

Edit details for an existing savings item

Locate the savings item that needs to be updated.
Click on the pencil icon under the Edit column.
Edit the information in the appropriate fields.
Click Save to apply changes.

Update the status of an existing savings item

Updating the status of the savings provides you the additional fields to update:

Fields	Description
Comment	Required - whenever changing the status of a savings item, enter a comment providing updates as to why the status change is necessary.
Upload Doc	Optional - upload any attachments supporting your status change.
Send To	Required - Change the status to: Identified, Submitted, Realized, Declined, or Client Approved.

Locate the savings item that needs to be updated.
Click on the pencil icon under the Status Update column.
Update the appropriate fields.
Click Save to apply changes.

Delete an existing savings item

If the savings item was a valid find, but was declined - update the status to Declined. Capture the savings activity performed without deleting all your hard work. Our reports will allow you to exclude Declined savings.

There may be an occasion where a savings item should be deleted from the platform (i.e. the item was opened in error or is a duplicate). Exercise caution when deleting an item as you can not undo this action.

Locate the savings item that should be deleted.
Click the red X under the Delete column.
Confirm the action and click Delete.

View the history of a comments made

Scroll to the far right of the page and click on the spyglass under the Last Comment - History column. This will open a log of all commentary made for the savings items and who made the comment.